September 14th, 2015

Exclusive Requests From Literary Agents—What Are They and How Do They Work?

Chuck Sambuchino

[To celebrate the September 2015 release of his two books, the updated 2016 Guide to Literary Agents and his new life-saving humor book When Clowns Attack: A Survival Guide, Chuck is giving away a free copy of both to random commenters (US or Canada addresses only). Comment below by September 30, 2015 for your chance to win.]

Sambuchino 2016 GLA Cover

An exclusive submission is when a literary agent asks to be the only one reviewing your book at the current time. While virtually no agents ask for exclusive query contact, the topic of exclusives starts popping up when an agent requests your full manuscript.

Some agents do not believe in this practice, whereas others favor exclusives and claim it’s to protect their time. They don’t want to spend their entire weekend reading a long novel, only to call the writer on Monday morning to offer representation and learn the author just signed with someone else last Friday. Typically these agents will reply to your query like this: “Thanks for your submission. The novel sounds intriguing. Please send me the full manuscript attached in a Word doc. I request an exclusive on the work for [timeframe].”

At that point, it’s up to you to decide whether or not to grant the agent the exclusive they ask for. Don’t worry if the manuscript is already under review elsewhere, you can just reply and explain just that:

Dear Agent,

 Thank for you for your enthusiasm about [Book Title]. Attached, as requested, is the full manuscript, complete at [XX,000] words. Regarding your note about an exclusive, I must tell you that this full manuscript is already under review from [x] other agents. That said, I will honor your request for an exclusive by passing it out to no more agents in the next [timeframe]. Thank you!

If you simply tell the truth and explain the situation, you have the best of all worlds. You, in a way, honor their request. But you still have other agents considering the manuscript, and this latest agent gets to hear you say there is already enough interest in the book that other reps are hovering around it.

But let’s be honest. Writers rarely get excited when an agent mentions an exclusive. It’s exciting that your work collected their interest, but an exclusive can stop the submission process in its tracks. If a different agent were to write next week and ask to see the manuscript, you would have to tell them that the manuscript is currently under an exclusive and that you can only pass it to them once the time frame expires in [X] days. This can be frustrating.

If an agent asks for an exclusive, note that you can always send the manuscript (or nonfiction book proposal) to them and nicely decline their request for an exclusive review period. How they react to this decision is uncertain and could mean less interest/priority given to it, or it could mean no change whatsoever.

In my opinion, the best way to respond to an exclusive is to 1) consider the agent who made the request, and 2) limit the length of time if you say yes.

Regarding Point #1: If you are submitting your novel, you no doubt have assembled a list of agents and markets to send it to. But not all agents are equal, exactly, when you begin the pitching process. There are going to be some agents you feel a strong literary connection to because of what you know about them, and there will also be some big-time agents on your list who are extremely successful. Both of these aspects will make you more willing to say yes to an exclusive, and that’s OK. If an established agent from a large agency like Writers House or ICM Partners writes you tomorrow and asks for an exclusive, in my opinion you should say yes. After all, if you’re dealing with an agent who takes on few new clients and has a massive track record, she can be worth the wait, and I would not recommend pushing back.

Regarding Point #2: Feel free to limit the time of an exclusive (while, again, considering Point #1 in this decision). If a new agent responds to your query and asks for a “three-month exclusive on the full manuscript,” you can respond with the manuscript attached and say that you would be happy to grant them an exclusive, but wish to limit the time frame to one month. I would not grant any more than one month unless it is an agent who touches a nerve with you regarding Point #1.

Lastly, if an agent asks for an exclusive and you agree to one—only to realize that no time frame was ever discussed—follow up after thirty days if you’ve received no note from the agent and politely ask them how much more time they think they require.

[To celebrate the September 2015 release of his two books, the updated 2016 Guide to Literary Agents and his new humor book When Clowns Attack: A Survival Guide, Chuck is giving away a free copy of both to random commenters (US or Canada addresses only). Comment below by September 30, 2015 for your chance to win.]

Sambuchino Clown cover

Sambuchino 2016 GLA Cover

 

 

About Chuck

chuck-fw-head-shot.jpgChuck Sambuchino of Writer’s Digest Books edits the GUIDE TO LITERARY AGENTS and the CHILDREN’S WRITER’S & ILLUSTRATOR’S MARKET. His Guide to Literary Agents Blog is one of the largest blogs in publishing.

His 2010 humor book, HOW TO SURVIVE A GARDEN GNOME ATTACK, was optioned by Sony Pictures.  Chuck has also written the writing guides FORMATTING & SUBMITTING YOUR MANUSCRIPT and CREATE YOUR WRITER PLATFORM.

Besides that, he is a freelance book & query editor, husband, sleep-deprived new father, and owner of a flabby-yet-lovable dog named Graham.

Find Chuck on Twitter and on Facebook.

74 responses to “Exclusive Requests From Literary Agents—What Are They and How Do They Work?”

  1. Maria A. Karamitsos says:

    Great information! Thanks for sharing!

  2. Thanks for the info. It's helpful to know how to respond positively yet still maintain some control.

  3. ManjuBeth says:

    Chuck, I appreciate your advice on handling this sticky query issue. I understand that agents have so many demands on their time. But a writer's time needs to be respected too.

  4. hmgnosis says:

    This blog is timely for me. I was wondering how to go about politely communicating with a potential agent and this advice helps to clear the way. I'm in NZ but have family in the US if I'm the beneficiary of randomosity. This would be good because the clowns here are getting feisty. It's always great to hear from you Chuck!

  5. Karen Naylor says:

    Great information. I hope I get a feedback letter like this now my manuscript is going out to agents.

  6. Useful information - and timely - as I will soon be looking for an agent. Thanks.

  7. Thanks, Chuck, for the concrete advice. I'll keep this info on file.

  8. Nancy Hammer says:

    Thank you for the great information, Chuck. I've long been a fan and have always gotten sound advice from you.

  9. Barbara Rath says:

    Thank you for this great information. I'll be storing it away for when I get the chance to use it!

  10. renobarb says:

    Very useful information. I' m keeping this post for reference when I get closer to submission time.

  11. Amber Polo says:

    Great information, as always!

  12. Angela Adams says:

    Thanks so much for passing along this information!

  13. Lisa Jones says:

    Chuck, your information teaches me so much about the business side of writing! I save all your posts!

  14. Dianne says:

    It always helps to read example letters. I am also bookmarking this post for when I am closer to submitting. Thank you for the helpful information.

  15. Jenny Hansen says:

    This is a sticky issue - thanks for providing the language to handle it. I like example letters a lot. 🙂

  16. gracemamaof4 says:

    Thanks for the great article and excellent info! After gnomes and clowns, have you considered my personal favorite--"When Kindergarteners Attack"? It is the current threat in our KY home. Thanks again!

  17. dkent says:

    I once had an agent hold a manuscript for over a year under exclusivity. After that fiasco, I always stated a time limit in my reply if they didn't.

  18. Sandra says:

    Good to know...a little knowledge ahead can save a lot of angst later on...

  19. I'm a garden gnome survivor and will be looking for "Clowns". Thanks for the excellent advice and especially the language. Always love hearing you speak in San Francisco and hope you will be returning soon!

  20. Laura Drake says:

    I so agree with you Chuck. Also, since agents are taking longer and longer to reply (if they even do), exclusivity is even harder to grant. If you're not sending out batches of queries (increasing the chances that you have more than one full out), you're going to be published posthumously.

    I only had two agents ever request exclusivity - and when I sent them the equivalent of your polite "I can't" above, they both read the full.

    I think nowadays, agents understand. It's a changing world.

  21. Gwen Stickle says:

    What a great post. I found the information most helpful. Thank you for sharing.

  22. Fae Rowen says:

    Years ago, when I first heard people talking about how afraid they were of clowns, I laughed. I loved the clowns at the circus. Of course, I went to Amazon and previewed your book. Yipes! Now I'm afraid of them, too. Have to buy your book to find out how to outwit the disguises, places to hide objects, and more!

  23. morgynstarz says:

    Chuck, always a favorite on WD. Delighted to see you here on WITS.

  24. Sageitzat says:

    If I read an agent's submission pagem abd they ask for exclusivity, I am usually upfront about whether they're the only ones I am querying, I don't like this 'exclusive' demand. It's too Amazon like. If I am offered a deal with one agent, while holding out for another, I'll try to wait to better assess the deals. Otherwise, I'll be honest that I took the offer.

  25. Sarah B. says:

    Thanks for the information. Fingers crossed that one day it's information that I'll need!

  26. Great info and great timing. I'm planning to submit to agents once I finish the manuscript I'm working on now. Thanks.

  27. jeanne kern says:

    Thanks for the information. And I love the mental picture that "flabby but loveable dog" conjures up.

  28. Love your insights ... hate clowns ... always have, always will.

  29. Erica Hershler says:

    Wonderful, concrete advice, Chuck--I've learned so much from you. By the way, after 50 years my stuffed clown doll still sits on a shelf in the bedroom!

  30. Kristine says:

    Great info! Thx.

  31. Calisa Rhose says:

    Wonderful information, Chuck. Thank you. I'm unagented as yet, so two questions:
    1- How long is a good amount of time to keep any agent waiting on a request? Say I have preferred agent choice #2 asking for representation now, but I really want to wait for word from preferred agent choice #1, how long is suitable before I have to accept or decline that offer.

    2- (apologies if this one is off topic) If I have an agent, do I have to submit all works to publishers through them, or is it my choice what I give them and what I submit on my own? I'm speaking on full novels primarily (I know some agents prefer not to deal with novellas and shorts so the author is on their own in those cases).

    calisa.rhose@gmail.com

  32. Laura says:

    Great post! I hope I need to use it someday. 🙂 Definitely buying the guide to literary agents!

  33. Debbie says:

    Great advice! Sometimes I feel cheated living in such a small community with limited access mentors, resources, and professional development opportunities. Thank goodness there are so many people who share their expertise with others. WITS and WD are two of my main go-to resources.

  34. I haven't been clear about exclusive submission though I don't currently have a completed manuscript yet. So much to learn. Thank you. 🙂

  35. Nina says:

    Nice breakdown. Thank you for the information.

  36. Scott Sargent says:

    Great information. I'm pretty sure this would have caught me off guard. Thanks for this.

  37. wrekehavoc says:

    So much to learn. This is so helpful -- and maybe one day, someone will ask me for an exclusive, lol. But seriously -- very helpful. Thanks 🙂

  38. Deborah Byington says:

    Congratulations on "Clowns"! Since I'm looking for an agent, this is a timely article for me. Thank you!

  39. Sandy Martin says:

    Thank you for this information. It's another useful tip in the search for an agent....much appreciated!

  40. Very useful post. Thanks for it and for the chance to win your new books.

  41. Bob says:

    I've never had an agent ask for an exclusivue, but it could happen tomorrow, so thanks for the review. I didn't know anyone still requested exclusives.

  42. Thank you for the info! I have yet to decline a request for an exclusive, or to receive one for that matter. 😉 Here's looking forward...

  43. lisa bell says:

    This is such great advice. I can't wait to start finishing my book!

  44. Margaret says:

    Thank you so much for this information!! I always feel inspired after I read solid writing/publishing advice.

  45. Leslie says:

    Excellent advice - thank you! Does the same apply to agents who request exclusives for reading (nonfiction) proposals?
    And thank you for all that I've learned at the last two WD conferences!

  46. AK Mills says:

    Great pointers, as always.

  47. Carol says:

    Thanks for the information. It's nice to know how to limit the timeframe so you aren't tying up your manuscript indefinitely.

  48. I always wondered how to handle requests for exclusives when the manuscript was already out. Thanks for the answer!

  49. Very useful information and nice to be respectful while representing yourself well.

  50. JD Fox says:

    Exclusives and Do Not Accept Simultaneous Submissions disadvantage writers. I like the nuanced approach you take here.

  51. Barbara says:

    Thank you for the great information, now I can only hope to be so lucky and have an agent be that interested!!

  52. Christine says:

    I've said it before - I love community as much as I love writing. I find writing a lonesome business, so I reach out on as many platforms as I can. I love hearing from other writers, their experience, their advice, how they manage everything. I would love to get an agent - I imagine it will be a sort of advisor/colleague… and hope that's not a naive notion to have in this busy business world we live in. I feel we're stronger together.

  53. Traci Bold says:

    Excellent advice again Chuck. I have not yet come into this conundrum but I have thought about the what ifs of this happening and you covered my thoughts to the tee.
    Thank you. 🙂

  54. kerrydexter says:

    As always, your advice blends common sense and courtesy -- thanks Chuck!

  55. Allison Merrill says:

    Thanks for sharing. I really could use the Guide to Literary Agents 2016 Book.

  56. Susan says:

    This is invaluable information. I'm nearing completion on some works that I plan to query. I could not have anticipated this scenario, and would have been at a loss for responses. Thank you for sharing.

  57. Donna O'Neil Willoughby says:

    Thank you for sharing this information. Writing is such a solitary career choice and it is always helpful to get feedback and information from others.

  58. Laura Williams says:

    Thanks for the tips, Chuck. Writers Digest actually kicked my writing career as Jaime Lindsay (Author, Lisa 4 Life, 2005) into gear and though I have a little experience with agents, I believe that you and your Guide to Literary Agents will help me achieve commercial publication. The extent of my experience lies in the tracking down of Stephen King's original agent, Chuck, whose interest I piqued but nothing ever evolved from it. I would be grateful for any kind of help and advice you may have for me.

  59. Jennifer says:

    Thanks for this! Very helpful.

  60. Robin Currie says:

    Good advice about the Elusive Exclusive!

  61. Karin Gall says:

    This is timely information. I'm in the process of querying agents for a spiritual memoir I've written. Thanks so much!

  62. Gena says:

    Chuck's blogs are always filled with so much useful information. I actually had never considered this issue before, probably because it hasn't happened yet. Forewarned is forearmed.

  63. dcoty3 says:

    What a great article! Thanks for sharing your advice on dealing with exclusive reviews with Literary Agents. However, I need help finding a Literary Agent to submit to before I can even look forward to an exclusive request. Have you also written articles on figuring out which agents will be helpful and interested in a specific manuscript?

  64. Judy Sobanski says:

    Wonderful information. Thanks for sharing!

  65. Chuck, in your experience, is it reasonable to ask the agent to limit the exclusive time frame to less than two weeks?

  66. Claude Alick says:

    So if you gave that exclusive nod to more than one agent how would they know? And if they both decide to represent you, then you have a choice.

  67. Megan McGee says:

    Thanks for the great information.

  68. Jose Gallego says:

    Nice informative post to help guide me in choosing a literary agent for my book. Thank you and si yu'os ma'ase.

  69. Laura Cassar says:

    Nice guidance. Hope to put it to use someday soon!

  70. Jeannie Chambers says:

    Thank You Chuck! I've wondered about this- you've answered my questions. I was even wondering about simultaneously query submissions, but your article answered that as well.

  71. Much credit given to you Chuck. The accomplishments you achieved so far while being a husband and a new daddy just shows that your potential is limitless. Thank you very much for the well formatted and reader friendly information.


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